ECOC 2014 ECOC 2014 Exhibition Exhibition

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General Information

PRINTED POSTDEADLINE PROCEEDINGS

Printed proceedings of post-deadline papers will be available starting Tuesday afternoon at Conference Bags Desk

VISIT THALES ALENIA SPACE INDUSTRIAL PLANTS

Tuesday 23th September, 2014
10:30am / 1:00pm
only for registered participants
First come, first served! Only the 45 first persons will be contacted for organizational details.

Thales Alenia Space, with more than 40 years of experience in the design, integration, testing, operation and commissioning of innovative space systems, welcomes you to discover its site, during ECOC 2014.
If you are interested, please send your Name, Address, Phone number and Society to [email protected] 
with "ECOC 2014 -THALES REGISTRATION" in the subject line, until Monday 15th September at 6:00pm (Central European Summer Time).

ECOC Conference Venue

Palais des Festivals et des Congrès de Cannes
Boulevard de la Croisette, 06400 Cannes
The Palais des Festivals et des Congrès is located in the centre of Cannes, right on the seafront on the Croisette. All local amenities may be reached by foot

Accommodation

Novatours – Mathez have been appointed official accommodation agent for ECOC 2014.
Novatours – Mathez will be providing onsite assistance at the Accommodation desk in the conference registration area with hotel bookings and queries on:
Sunday 12:30-18:00
Monday - Wednesday 08:00-18:00
Thursday 08:00-16:00

Outside of these times, they can be contacted on:
Email: accom[email protected]
Mobile phone (+ 33) 6 81 37 06 10 / Phone: (+ 33) 4 93 06 70 45 
Website: http://www.accommodationecoc2014.com/

No smoking policy

To comply with French law smoking is prohibited inside.

LOST-AND-FOUND

Onsite Registration Desk will collect the Lost-and-Found

Insurance

The Organisers cannot be held responsible for accidents to participants or for damage to or loss of their personal property howsoever caused.

ONSITE Registration

IMPORTANT : Online registration will close on September 19th 5pm (GMT+1).  Onsite registration will open on September 21st 12:00 (GMT+1).

Please note that the Exhibition Registration Hall is separated from the Conference Registration Hall but the conference badge give access to the Exhibition located in Riviera side (seafront).

Conference Registration Hall Opening Times:

Sunday 12:30-18:00
Monday - Wednesday 08:00-18:00

Thursday 08:00-16:00
The Conference Registration Hall is located on Hall Méditerrannée (groundfloor), Palais des Festivals et des Congrès de Cannes

Pre-registered delegates

1/ Please register using the touch screens in the registration area. You will be asked to enter your 7 digit order number. Your order number will be sent by email in September before the conference.
2/ Take your badge out of the machine – you will need to show your badge to collect your delegate bag.
3/ Go to the delegate bag distribution desk to collect your delegate bag, badge holder.

Name badges

Delegate badges must be worn at all times to gain access to the conference sessions, exhibition and social events.
Upon your arrival, you must withdraw your badge in the Conference Registration Hall before entering the conference rooms area.
From Monday 22 September to Friday 25 September, the doors of the main entrance will be opened and participants will be allowed in on badge presentation.

 Gala Dinner Registration

Conference delegates who have registered and paid for the conference dinner will have a “Din” mentioned on their badge – you will not be issued a ticket. Please bring your badge with you and show it to the hostesses before going into the bus.

If you have purchased additional gala dinner tickets for accompanying person(s), you must collect the extra ticket(s) from the Onsite Registration Desk in the Conference Registration Hall, Hall Méditerranée.

Welcome Reception 

Attendance to the welcome reception is included in your registration fee – conference delegates will not be issued a ticket.

If you have purchased additional tickets for the welcome reception, for an accompanying person, you must collect the extra ticket(s) from the Onsite Registration Desk in the Conference Registration Hall, Hall Méditerranée.

Cloakroom / Luggages

There are no cloakroom facilities inside the Palais des Festivals et Congrès of Cannes.
The luggages are forbidden inside the Palais des Festivals de Cannes.
To facilitate your arrival and departure directly from the venue, a dedicated area to store your luggage is available outside the venue close to the Conference Registration Hall, exclusively for the use of registered participants to the conference.

A proof of conference registration (invoice) will be requested when dropping the luggages. Drop of luggages without a proof of conference registration will be refused without any possibility of claim. Computers, devices or valuables objects won’t be accepted.
We recommend you to drop your luggage first on your arrival outside the Palais des Festivals de Cannes before withdrawing your badge inside.
The Organisers cannot be held responsible for damage to or loss of their personal property howsoever caused. 

Cloakroom / Luggages Opening hours:

Sunday 12:30-18:00
Monday - Wednesday 08:00-18:00
Thursday 08:00-16:00

Information Desk

If you are lost, an hostess will assist you, level 3

Press Office

The Press Office is located in the Mediterranean Hall within the Conference area.  
The room will be open from 09:00 Monday 22nd September until 17:00 Wednesday 24th September.  
Press representatives who are correctly badged are only allowed to use this room.

Lunch

Lunch is NOT included in conference registration fees. However there are a variety of shops, cafes and restaurants around the Palais des Festivals et des Congrès de Cannes

Coffee breaks

Coffee breaks are included in the conference registration and will be held as following:

Sunday 21 September - Foyer Presse, Level 3 - 15:30-16:00
Monday 22 September - Foyer Presse, Level 3 - 15:45 – 16:15 
Tuesday 23 September - Foyer Presse, Level 3 - 10:15 - 10:45 & 15:45 -16:15
Wednesday 24 September - Foyer Presse, Level 3 - 10:15 - 10:45
Wednesday 24 September - Foyer Balcon Debussy, level 3 & Foyer Theatre Debussy, level 1 - 15:45 – 18:00 (permanent coffee break during the posters session)
Thursday 25 September - Foyer Presse, Level 3 - 10:15 – 10:45 

ECOC 2014 website

ECOC 2014 has developed a responsive website which will be used as a mobile app. All registered conference delegates are untitled to download full papers on ECOC 2014 website. They will receive a code by email before ECOC 2014 to enter in the requested area before accessing a full paper.

Wi-Fi

There will be free WIFI access available in the conference venue.
Network name: ECOC_Conference
WPA key: ecoc14conf
All wireless services, regardless of location or service provider, are susceptible to

All wireless services, regardless of location or service provider, are susceptible to interference. This can lead to loss of connectivity, slow network traffic and poor performance.

Currency & ATM Machine

The currency in France is Euros €. The venue does not have an ATM Machine. The nearest one is located in front of the Palais (50m distance). 

Messages

A board is at the conference participants’ disposal in the Conference Registration Hall to leave messages to their colleagues and friends.

First Aid

Please come to the Onsite Registration Desk located in the Mediterrannée Hall. They will call qualified staff to assist.

ECOC Exhibition

The exhibition will take place in the Lerins Hall, Riviera Hall, & Hall Level -1 (Sea side). 
The conference participants may access directly the exhibition from the conference area on level 3 with an external corridor. Follow the signs!

Exhibition opening hours:

Monday 09:30 – 17:00
Tuesday 09:30 – 17:00
Wednesday 09:30 – 16:00

On Tuesday 23 September, the conference will stop from 10:45 to 14:00 to allow the conference participants to visit the exhibition

ECOC 2014 Programme

Details of times and technical sessions can be found here

A printed copy of the programme will be distributed upon registration and is also available to download as a PDF on the ECOC website

Workshops
Sunday 21 September 14:00-17:30
Level 3, 4 & 5 - Conference rooms and auditorium
The 6 workshops are open to all conference delegates.
Workshop only registration is also available.

Plenary Session
Monday 22 September 10:00-12:00
Level 1 – Theatre Debussy
Open to delegates, exhibitors / exhibition visitors and the general public.

Poster Session
Wednesday 24 September 15:45-18:00
The poster session is divided into 2 different areas Foyer Theatre Debussy Level 1 & Foyer Balcon Debussy Level 3
A permanent coffee break will be organized in the poster sessions areas.

Oral Sessions
Monday 21 September to Thursday 25 September
Level 3, 4 & 5 - Conference rooms and auditorium
All contributed, invited, tutorial, symposia and post deadline sessions will take place in the Palais des Festivals et des Congrès de Cannes

Closing Ceremony & Student Paper Awards Sponsored by ADVA
Thursday 25 September 15:30 – 16:00
Level 5 – Esterel Room
The closing ceremony and student paper award sponsored by ADVA presentations will take place in Room Esterel, level 5 of the Palais des festivals et des Congrès de Cannes. 
The closing ceremony is free to attend and open.

Author information – IMPORTANT

For further author instructions please click here

Speaker room 

The speaker room is located on level 3 – Auditorium C.
Authors are asked to visit the speaker room during opening hours but at least 3 hours before the presentation time to upload their PowerPoint presentations slides and ensure their compatibility with the equipment.

For authors scheduled on Sunday, during a workshop, they should bring their memory stick at least 30 minutes before the beginning of the workshop, directly to the workshop room.

Speaker Room opening hours:

Sunday 12:30-18:00
Monday - Wednesday 08:00-18:00
Thursday 08:00-15:00

Social events

Entrance to the social events for conference participants will be marked on your name badge. Tickets for social events will not be issued to conference participants (those who have paid to attend the entire ECOC 2014 conference).

If you have purchased a ticket for a partner, spouse or colleague, your extra ticket(s) will be available for collection from the Onsite Registration desk in the Conference Registration Hall.

Get Together Drinks – Sunday 21 September – 17:30 – 19:00
Palais des Festivals of Cannes – Terrasse Grand Large, level 6
Join your colleagues for a pre-conference drink. Access is free to all registered conference delegates.

Welcome Reception - Monday 22 September – 18:00 – 21:00
Palais des Festivals of Cannes – Lerins Terrasse, level 3
Make sure you get to know South of France food and drinks!
Gates open at 18:00, Food stands open at 19:00 Entry to the Welcome Reception is free to all conference participants.

Conference Dinner – Wednesday, 24 September – 19:00 – 23:00 - Le Park de Mougins
The Gala Dinner is NOT included in the conference registration fee. If you have booked and paid for the conference dinner ticket(s) please read below.

A limited number of tickets are still available to purchase from the conference registration desk.
Meeting point at 18:45 in front of the conference venue’s main entrance, on the Croisette.
Be sure to wear your badge: access to the bus is only granted to participants with their badge.

Weather

The weather in the French Riviera in September is pleasantly warm, dry and sunny, with temperatures ranging from 20°C to 28C°.

 

IMPORTANT DATES FOR AUTHORS:

Deadline for postdeadline papers submission
Monday 8 September, 2014 at 23:59 CEST (time of Cannes)

Monday 22 September, 2014: Author notification of acceptance/reject

ECOC 2014 CONFERENCE

21 - 25 September 2014

ECOC 2014 EXHIBITION

22 - 24 September 2014

sponsors

  • ORANGE

    ORANGE
  • ALCATEL LUCENT

    ALCATEL LUCENT
  • YENISTA

    YENISTA
  • CARIMA

    CARIMA
  • ADVA OPTICAL NETWORKING

    ADVA OPTICAL NETWORKING
  • PRYSMIAN GROUP - DRAKA

    PRYSMIAN GROUP - DRAKA
  • GOOGLE

    GOOGLE
  • THALES ALENIA SPACE

    THALES ALENIA SPACE

partners

  • CNOP - COMITE NATIONALE D'OPTIQUE ET DE PHOTONIQUE

    CNOP - COMITE NATIONALE D'OPTIQUE ET DE PHOTONIQUE
  • ELOPSYS

    ELOPSYS
  • EPIC

    EPIC
  • FRENCH PHOTONICS

    FRENCH PHOTONICS
  • IEEE PHOTONICS SOCIETY

    IEEE PHOTONICS SOCIETY
  • OPTICSVALLEY

    OPTICSVALLEY
  • OPTITEC - POLE PHOTONIQUE & IMAGERIE

    OPTITEC - POLE PHOTONIQUE & IMAGERIE
  • PHOTONICS BRETAGNE

    PHOTONICS BRETAGNE
  • PHOTOPTICS

    PHOTOPTICS
  • SEE - SOCIETE DE L'ELECTRONIQUE DE L'ELECTRICITE ET DES TECHNOLOGIES DE L'INFORMATION

    SEE - SOCIETE DE L'ELECTRONIQUE DE L'ELECTRICITE ET DES TECHNOLOGIES DE L'INFORMATION
  • SFO - SOCIETE FRANCAISE D'OPTIQUE

    SFO - SOCIETE FRANCAISE D'OPTIQUE
  • UNIVERSITE DE NICE SOPHIA ANTIPOLIS

    UNIVERSITE DE NICE SOPHIA ANTIPOLIS